Creating new tasks

Repository tasks are used to share information with your team members. You need to have access to a shared task repository (Snow Owl server) to create and work with repository tasks. Please keep in mind that repository tasks can only be created once a shared repository has been set up on your computer. You have to be connected to the Snow Owl server to submit repository tasks, and work in collaborative more. For more information refer to Setting up a remote repository section.

Different workflow scenarios and artifact types require different types of tasks. The task wizard provides an easy step-by-step program that will guide you through the process. This is particularly useful when tasks have to be created for multiple team members, each of them with specific roles. The first page of the task wizard applies to all kinds of artifact types and workflow scenarios. The consecutive pages will adjust to your selections.

To invoke the task wizard, click the button in the Task view. Alternatively you can use the main menu: File > New > Snow Owl > New Task

On the first page of the wizard you are prompted to select

• Repository: Select a repository from the drop-down editor. If you have not set up a repository, this function will be disabled.
• Product: Chose a product from the drop-down menu.
• Artifact type: Select the type of work that will be done for the task - SNOMED CT authoring, SNOMED CT reference set authoring, SNOMED CT map type reference set authoring, value domain authoring, mapping set authoring, LCS authoring, ATC authoring, LOINC authoring.
• Version: Select a version of the terminology. MAIN indicates the latest version.
• Task title: Enter a name for the task here. It will be used in the task view and in the title of the editor.
• Task summary: Enter more detailed information about the task in this text field.

Hit Next to continue.

Selecting an artifact type in Task Wizard

SNOMED CT authoring task

On the second page of the task editor for SNOMED CT authoring, you have to specify the workflow scenario from the drop-down menu

Depending on the scenario you picked, the interface of the wizard will change making sure you specify all parties involved

• Single author with single reviewer: Author, Reviewer
• Dual authors with single reviewer - Dual authoring: Author 1, Author 2, Reviewer
• Dual authors with single reviewer - Dual blind authoring: Author 1, Author 2, Reviewer
• Dual authors with dual reviewers - Dual authoring: Author 1, Author 2, Reviewer 1, Reviewer 2, Adjudicator
• Dual authors with dual reviewers - Dual blind authoring: Author 1, Author 2, Reviewer 1, Reviewer 2, Adjudicator

Enter the username of the team members that will be working on the task. The user name is specified in your task management system, e.g. in Bugzilla. You can also use Ctrl + Space to display a list with user names. Hit'' Finish'' to complete the process. You can review your new task in the task editor that is launched upon completion.

Entering parties involved

SNOMED CT reference set authoring task

On the second page of the task editor for reference set authoring, you have to specify if you want to create a new reference set, or modify an existing one.

If you chose to create a new reference set, you have to specify

• Reference set description: Enter the name of the new reference set here.
• Reference set type: Simple type reference set, Attribute value type reference set.
• Referenced component type: SNOMED CT concept, SNOMED CT description

A new reference will be created upon task activation. It will be visible when working on the branch, which means after the task has been activated.

• Modify an existing reference set:

Specifying a new reference set in Task Wizard

If you selected Modify an existing reference set, you have to specify the reference set you want to work on. Enter the name of your reference set, the quick search function will automatically come up and display matching reference sets.

Selecting an existing reference set in Task Wizard

Hit Next to proceed. The following page of the wizard is similar to the one described in the section about general authoring. Select a workflow scenario, specify who will be working on the task, and add information about the task in the task summary. Click Finish to complete the task generation.

Specifying workflow scenario in Task Wizard

Value domain authoring task

On the second page of the task editor for value domain authoring, you have to specify if you want to create a new value domain set, or modify an existing one.

If you chose to create a new value domain, you have to specify

• Name: Enter a name for the value domain. A value domain with this name will be generated when activating the task.
• Definition: Enter a definition of the value domain
• Source: Enter the name of the source (e.g. your organization)
• Target folder: This shows the existing value domain folders. If you want the new VD to be located in a folder, you can select the destination folder here. If there are no folders, this field is empty.

Hit Next to proceed. The new value domain will be created upon task activation. It will be visible only when working on the branch, which means after the task has been activated.

Specifying a new value domain in Task Wizard

If you selected Modify an existing value domain, you have to specify the value domain you want to work on. Enter the name of your value domain, the quick search function will automatically come up and display matching value domains.

Selecting an existing value domain from quick search

Hit Next to proceed. The following page of the wizard is similar to the one described in the section about general authoring. Select a workflow scenario, specify who will be working on the task, and add information about the task in the task summary. Click Finish to complete the task generation.

Specifying workflow scenario in Task Wizard

SNOMED CT map type reference set task

On the second page of the task editor for SNOMED CT mapping reference set authoring, you have to specify if you want to

• Create a new map type reference set or
• Modify an existing one.

If you chose to create a new map type reference set, you have to specify

• Reference set description: Enter the name of the new reference set here. A new reference set with this name will be created upon task activation.
• Reference set type: Simple map type reference set, SDD map reference set, Complex map type reference set
• Referenced component type: SNOMED CT concept, SNOMED CT description
• Map target type: SNOMED CT concept, ATC concept, LOINC concept

Specifying a new map in Task Wizard

If you chose to modify an existing map, you have to specify the map you want to work on. Enter the name of the map, the quick search function will automatically display matches.

Selecting an existing map in Task Wizard

Hit Next to proceed. The following page of the wizard is similar to the one described in the section about general authoring. Select a workflow scenario, specify who will be working on the task, and add information about the task in the task summary. Click Finish to complete the task generation.

Mapping set authoring task

On the second page of the task editor for Mapping set authoring, you have to specify if you want to

• Create a new mapping set or
• Modify an existing one.

If you chose to create a new mapping set, you have to specify

• Name: Enter the name of the mapping set.
• Definition: Enter a definition of the mapping set.
• Purpose: Enter information about the objective here.
• Source: Enter the name of the source (e.g. your organisation).
• Source URI: You can enter an identifier here, e.g. the website of your organisation.
• Comments: You can enter additional information here.
• Effective time (unversioned) and status (active) are set automatically.
• Target folders: This shows the existing mapping set folders. This shows the existing mapping set folders. If you want the new mapping set to be located in a folder, select the destination folder here. If there are no mapping set folders in Snow Owl, this field is empty.

Specifying a new MS in the task wizard

If you chose to modify an existing mapping set, you have to specify which one you want to work on. Enter the name of the mapping set, the quick search function will automatically display matches.

Selecting an existing mapping set in Task Wizard

Hit Next to proceed. The following page of the wizard is similar to the one described in the section about general authoring. Select a workflow scenario, specify who will be working on the task, and add information about the task in the task summary. Click Finish to complete the task generation.